Hawaii Paystub Generator

What Changed for Hawaii Payroll in 2026

• Minimum wage rose to $16.00 an hour on January 1, 2026. The next step is $18.00 on January 1, 2028.
• A larger standard deduction: under Act 46 of 2024, the standard deduction on the 2026 return is $8,000 for single filers, $16,000 for joint filers and $12,000 for heads of household, nearly double the 2025 amounts.
• New withholding tables: Booklet A tables effective December 5, 2025 apply to wages paid from January 1, 2026.
• Higher TDI wage base: the 2026 maximum weekly wage base is $1,500.21, so the employee TDI deduction tops out at $7.50 a week.
• Electronic filing: employers with 10 or more Forms W-2 or HW-2 must file them electronically.

Hawaii Income Tax Withholding With Form HW-4

Hawaii taxes income in 12 brackets from 1.40% to 11.00%, with one of the highest top rates in the country. Withholding uses Booklet A, where each HW-4 allowance is worth $1,144 a year and the withholding rates run from 1.40% up to 7.90% for single filers. The rules that trip people up:

• The federal W-4 cannot be used for Hawaii. Without an HW-4 on file, the employer withholds as single with zero allowances.
• Heads of household are withheld at the single rate.
• Hawaii has no city or county income tax, so the state line is the only income tax besides federal.

TDI and Prepaid Health Care Deductions

Hawaii employers must provide Temporary Disability Insurance and, for most employees, health coverage under the Prepaid Health Care Act. Both can show up on a stub:

For a biweekly check of $1,480, weekly wages are $740, so TDI is 0.5% of $740 or $3.70 a week and $7.40 a check. The Department of Labor's 2026 TDI wage base notice lists the current caps.

What Hawaii Requires on Every Pay Statement

At each payment of wages, Hawaii employers must give an itemized written statement (HRS §388-7 and HAR §12-21-5) showing:

• Employer name and employee name
• Dates of the pay period and the payment date
• Total hours worked, including overtime hours
• Straight-time pay, overtime pay and any other pay
• Total gross pay
• The amount and purpose of each deduction
• Net pay

Electronic statements are allowed if the employee authorizes them in writing, can print them and can switch back to paper. Employers keep them for at least six years. The labels payroll systems use for these lines are explained in the list of common pay stub abbreviations.

Sample Hawaii Paystub Generator Output

Here is a preview from the generator for a Honolulu employee paid biweekly. The Hawaii tax, the TDI deduction and the net pay are highlighted.

Scenario: hourly employee of a cafe at 1050 Ala Moana Blvd, Honolulu, HI 96814, paid biweekly. Pay period Sep 4 to Sep 17, 2026, pay date Sep 22, 2026. $18.50 an hour for 80 hours, no tips. This is the 19th paycheck of the year.

Because the employee earns less than the TDI wage base, the TDI line is a straight 0.5% of wages. Above $1,500.21 a week it would stop at $7.50. The year-to-date column adds up all 19 checks.

Hawaii Minimum Wage 2026: $16.00 and the Tip Credit

For tipped staff, the stub should show cash wages and reported tips separately so it is clear the $23.00 combined threshold was met before the tip credit was taken.

Paydays and Final Paychecks in Hawaii

• Pay frequency: at least twice a month on regular paydays set in advance, paying all wages earned within seven days after the end of each pay period (HRS §388-2).
• Fired or laid off: final wages are due at the time of discharge or no later than the next working day (HRS §388-3).
• Quit: final wages are due by the next regular payday or immediately if the employee gave at least one pay period's notice.

The Department of Labor's wage payment page explains how to file a claim if wages are late.

Create Your Hawaii Pay Stub in Three Steps

1. Enter the company and employee details and select Hawaii as the work state.
2. Add hours, rate and pay frequency. The HI TDI line is calculated automatically; add Prepaid Health Care as a deduction if the employee shares the premium. To estimate take-home pay first, use the Hawaii paycheck calculator.
3. Preview the stub, compare every line with payroll and download the PDF.

Responsible Use of Pay Stubs

A pay stub records wages that were actually earned and paid. Use it for real payroll, to replace a lost stub or to show a landlord your gross monthly income backed by deposits and a W-2. Contractors in Hawaii should keep pay stubs for independent contractors, with no state tax or TDI withheld. Falsifying income documents is fraud under Hawaii and federal law.